Job Description

Job Description

Growing Investment Firm is seeking a proactive and detail-oriented Administrative Assistant to join our Legal and Compliance team . This is an exciting opportunity to work in a fast-paced, collaborative environment supporting attorneys and compliance professionals with a broad range of administrative and operational responsibilities.

Responsibilities

• Provide comprehensive administrative support to the Legal and Compliance team, including heavy calendar management, phone coverage, and electronic/paper filing.
• Manage document databases, reporting, and other records management systems.
• Process and track invoices, manage approvals, and coordinate directly with external billing teams.
• Monitor and update attorney bar admissions and compliance requirements.
• Arrange complex travel and prepare detailed itineraries.
• Prepare and reconcile expense reports for the department.
• Assist in planning and coordinating internal team events.

• Requirements

  • 3+ years of professional administrative experience, preferably in financial services or legal environments .
  • Bachelor’s degree with a strong academic record preferred.
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with document management systems.
  • Exceptional attention to detail , accuracy, and sound judgment.
  • Excellent verbal and written communication skills .
  • Strong organizational skills and the ability to manage multiple priorities under tight deadlines.
  • Professional, proactive, and dependable team player with a high level of integrity.

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